TERMS | Helium Heights Amarillo

TERMS & CONDITIONS

General Requirements

All vendors and booth workers must and agree to the Hold Harmless Agreement before attending the market.
Vendors must submit copies of all required permits, licenses, and certifications prior to participation.
Vendors are responsible for complying with all local, state, and federal laws.
Helium Heights Farmers Market reserves the right to approve, deny, or remove any vendor at any time.

Vendor Conduct & Products

Vendors may only sell items that were approved in the application process. No Franchise Vendors are permitted.
All products must be pre-approved. New items must be submitted for approval before being sold.
Vendors must maintain high-quality, clean, and professional displays.
Vendors must behave in a courteous, professional manner at all times. Harassment, discrimination, or inappropriate behavior will not be tolerated.
No disruptive or aggressive sales tactics are allowed.

Market Setup & Operations & Tear Down

Vendors must be fully set up at least 30 minutes before market opens.
Vendors may not leave early, even if sold out.
No vehicle movement is allowed during market hours.
Helium Heights has limited vender parking, please inform the event contact if you need more space that a single standard size vehicle.
Vendors must provide secure canopy weights (minimum 30 lbs per leg).
Vendors must remove all belonging with in one hour of the market closing.

Weather Policy

The market operates rain or shine.
Vendors must come prepared for weather conditions.
Act of God: The market organizers are not responsible for any damage to or loss of vendor products, equipment, or property caused by events beyond their control, including but not limited to weather conditions, natural disasters, or other “acts of God.”
No refunds will be issued due to weather or low sales.

Attendance

Vendors must notify market management in advance if they cannot attend.
Repeated absences without notice may result in removal from the market.

Insurance & Safety

Vendors are recommended to carry sufficient general liability insurance.
Vendors are responsible for any injury, damage, or food-related incidents at their booth.
All food vendors must follow health department guidelines and proper labeling laws.

Cleanliness & Waste

Vendors must keep their booth area clean and remove all trash at the end of the event.
No dumping of trash, water, or waste on-site.
Food vendors must provide a trash receptacle for customers.

Booth Guidelines

All signage must clearly display business name and pricing.
Booths must remain within their assigned space and not block walkways.
Booth locations may change at the discretion of market management.

Prohibited Items & Activities

No franchise or corporate vendors.
No illegal products.
No smoking or vaping within market grounds.
No alcohol or drug use.
No firearms displayed.

Pets

Vendor Pets are not allowed.
Service animals are always welcome.

Enforcement

Violations of market rules may result in:

Verbal warning
Fees or penalties
Suspension
Removal from the market without refund

Agreement

By applying and participating, vendors agree to follow all rules and decisions made by Helium Heights Amarillo Farmers Market management.

HOLD HARMLESS & INDEMNIFICATION AGREEMENT

1. PURPOSE

The Participant desires to participate in activities, events, services, vending, setup, teardown, performances, operations, or other activities conducted at or related to Helium Heights LLC and/or the Route 66 Centennial Market event (“Activities”).

The Participant understands that participation in the Activities may involve certain risks, including but not limited to bodily injury, illness, property damage, equipment loss, weather-related hazards, vehicle accidents, slips and falls, crowd-related incidents, and other unforeseen risks.

2. ASSUMPTION OF RISK

The Participant knowingly and voluntarily assumes all risks associated with participation in the Activities, whether known or unknown, foreseeable or unforeseeable.

The Participant accepts full responsibility for their own safety, property, employees, agents, volunteers, guests, customers, and invitees.

3. HOLD HARMLESS

The Participant agrees to release, waive, discharge, defend, indemnify, and hold harmless Helium Heights LLC, its owners, officers, employees, volunteers, agents, affiliates, sponsors, contractors, and representatives from and against any and all claims, liabilities, damages, losses, demands, actions, causes of action, costs, or expenses, including reasonable attorney fees, arising out of or related to:

Participation in the Activities;
Use of the premises;
Acts or omissions of the Participant;
Injury, illness, death, or property damage connected to the Activities;
Actions of the Participant’s employees, guests, customers, or invitees.

This Agreement applies whether such claims arise from negligence or otherwise, to the fullest extent permitted under Texas law.

4. INSURANCE

The Participant acknowledges that Helium Heights LLC does not provide insurance coverage for the Participant’s property, inventory, equipment, vehicles, employees, or personal injuries.

The Participant is solely responsible for obtaining any insurance coverage deemed necessary.

5. COMPLIANCE WITH LAWS

The Participant agrees to comply with all applicable federal, state, and local laws, regulations, fire codes, health requirements, and event rules.

Helium Heights LLC reserves the right to remove any Participant who violates event policies or creates unsafe conditions.

6. PROPERTY DAMAGE

The Participant agrees to be financially responsible for any damage caused by the Participant, their employees, agents, guests, or invitees to the property, facilities, equipment, or surrounding areas.

7. NO EMPLOYMENT OR PARTNERSHIP

Nothing in this Agreement shall be interpreted as creating an employment relationship, partnership, joint venture, or agency relationship between the Parties.

8. GOVERNING LAW

This Agreement shall be governed by and interpreted under the laws of the State of Texas.

Any legal action related to this Agreement shall be brought in a court of competent jurisdiction located in Potter County, Texas.

9. SEVERABILITY

If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

10. ENTIRE AGREEMENT

This Agreement represents the entire understanding between the Parties concerning the subject matter herein and supersedes all prior discussions or agreements.

11. ACKNOWLEDGMENT

By completing this transaction and attending as a vendor or aiding a vendor, the Participant acknowledges that they have carefully read this Agreement, fully understand its contents, and voluntarily agree to its terms.